Mooseoom

Position details

Senior Collection Coordinator

New York

Full time

The Coordinator, Collections and Exhibitions is a full-time/exempt position that is responsible for coordinating collections and exhibitions administrative activities including: creating, tracking and maintaining exhibition and collection project schedule,
processing and organizing project budgets and documentation, tracking budgets and facilitating team members in adhering to and managing project and other schedule deadlines. In this position, the Coordinator will work collaboratively across numerous departments.

Qualifications:
  • Bachelor’s degree.
  • Two years of experience coordinating projects in a museum or related environment preferred.
  • Experience in exhibition planning and implementation preferred.
  • Proficient in Microsoft Office applications including: Word, Excel, Access, PowerPoint, and One Note.
  • Experience with or the ability to learn specialized software applications including TMS and ASANA is required.
  • Must have excellent written, verbal and interpersonal skills.
Requirements
  • Coordinates key departmental meetings and collaborative exhibitions meetings, related to the Curatorial, Exhibitions and Collections department through scheduling, booking meeting rooms, preparing agendas through ASANA, minute taking, and follow up correspondence.
  • Supports DCAC in creation and tracking of operating and capital Curatorial Administration and Collections budget.
  • Tracks spending against budget, processes payments, keeps cost centers informed of budget status, and alert DCAC of potential budget issues.
  • Coordinates all aspects of his/her projects, working closely with DCAC and members of each project team. Acts as a point person for all communication across all Museum department for the projects in his/her portfolio.
  • Coordinates regular meetings to promote information exchange among exhibition team members, to trouble-shoot and problem-solve and to keep projects on schedule and on budget.

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